LvL-portal; a open solution to streamline student generated video

Students for Students (Leerlingen voor Leerlingen) is a project that’s take advantage of the instruction skills from students.  Students produce video’s including a single instruction, on a specific topic. Younger students use these video’s to learning more easy.  To manage these video’s (more than 1.700 in 2014) we need to develop a portal. The tool we use for this project is MediaMosa.
 
The team that is developing  this portal includes the next people:
 
Mees van Krimpen, projectmanager Students for Students. Mees take care that we keep our deadlines (and the money of course).
 
Robin van Emden, Drupal expert. Robin tweaks the portal en makes smart construction to let the workflow really flow.
 
Serge de Beer, Technology coach. Serge is responsible for the functional design and operation of  the portal. He also makes sure, every users knows exactly how to work with it.
 
After a couple of weeks working on the Student for Students portal, the first results are online.

The basic of the development of this portal is a workflow.
1.        Upload a video
2.        First check and send to reviewers
3.        Check by two reviewers
4.        Final publishing of the video
 
The basics of this workflow are implemented in the portal. In the upcoming months, more advanced features (like mail notification) will be added.

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The Leerlingen voor Leerlingen (Student for Students) videoportal is online and operational. The last weeks we have worked very hard to fine-tune the settings and adding extra fields in the forms.
 
Because the coming months will be the real test, most of the work at the moment is the operational administration of the portal. The first group of users that are added to the user database have a ‘uploaders’ rule. From the total of twenty-eight participating schools, already twenty accounts have been created. Also the ‘editorial board’ accounts are added to the portal. This role is important, because they make the final decision about publishing a video, or not.
 
Besides the administration of the portal itself, there are also things to produce. Right now I’m working to make the portal look more professional. A graphical designer from The Hague is joining our team, to give advice and create some images.
 
I’m also busy writing the instructions for the proper use of the portal. First step is to analyze the exact function of the different parts of the portal and the workflow for publishing the video’s. Every step in the process will have his one Standard Operating Procedure (SOP).  
 
For every role we will create a so called ‘Personal Learning Program’, containing every single operation. This PLP will form the basics of a detailed instruction manual, for every role in the portal. The users can use their Personal Learning Program to check if they control al the skills that are necessary to act in the portal. To check if all steps in the process have been taken, there will be a checklist for every procedure.
 
You can take a look on the portal at www.lvoorl.nl . Maybe not very impressive at the moment, but the workflow is the most important feature at the moment. A pity that they are always so invisible…
 
If you have any suggestions or questions, you can mail me at sdbeer@lentiz.nl
 
Serge de Beer

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 This week there will be a new option in the LvoorL-portal. Students can not only upload video's but also add a YouTube (or Vimeo) URL. Embedding is not jet possible.

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 Uploading and reviewing 1700 video's is a hudge proces. To make this work more easy, a new digital workflow is added to the LvoorL-portal. Reviewers get a automated mail, when a video is ready to review.